Admin/Invoice Clerk

Minimum Requirements:

• Matric (Grade 12)
• 2–3 years’ experience in invoicing or finance administration
• Experience in logistics, freight forwarding, or container transport. 
• Relevant qualification in Accounting, Finance, or Supply Chain
• Strong attention to detail and numerical accuracy
• Good understanding of container logistics processes
• Knowledge of demurrage, detention, and port charges
• Proficiency in Microsoft Excel
• Experience with accounting or transport systems (e.g., Sage, Pastel, SAP, TMS)
• Strong organisational and communication skills
• Ability to work under pressure and meet deadlines.

Key Responsibilities:

• Create and maintain Soft Ship files for each job
• Print and attach tracking reports to shipment files
• Collect, split, and file PODs (Proof of Delivery) and trip sheets
• Ensure full and empty PODs per leg are accurately filed
• Track empty container turn-in on shipping line/operator systems
• Verify and update delivery execution details (truck, trailer, driver, dates, times) in ERP
• Download Navis reports (imports) and upload into ERP system
• Perform stack close checks, reconcile Navis vs ERP, and validate stack dates
• Audit and maintain customer and supplier tariff masters in ERP
• Monitor and download pending task reports and follow up on outstanding items
• Validate cost splits and job costing accuracy before invoicing
• Scan and email PODs and invoices to customers
• Process and post invoices in ERP system
• Liaise with operations, cartage controllers, drivers, and finance to ensure data accuracy and completeness.