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MASA SA opportunity

Admin Controller

ADMIN CONTROLLER Location: Gqeberha, Eastern CapeReports to: Financial ManagerSecond-line reporting: General Manager

Permanent South Africa - Eastern Cape, Nelson Mandela Bay (Port Elizabeth / Uitenhage) Accounting / Auditing / Payroll
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Our client is seeking a highly organised, accurate and deadline-driven Admin Controller to provide comprehensive administrative and financial support across debtors, payroll, month-end preparation and general finance administration.
The successful candidate will need strong attention to detail, excellent computer skills and the ability to work independently while also functioning effectively within a team.

MINIMUM QUALIFICATIONS

  • Matric
  • A tertiary qualification in Accounting or Finance will be advantageous

EXPERIENCE AND REQUIREMENTS

  • Minimum 2 years’ experience in office administration
  • Strong computer literacy
  • Experience with Great Plains will be advantageous
  • Advanced Microsoft Excel skills will be advantageous
  • Bookkeeping experience will be advantageous
  • Strong administrative and organisational skills
  • Ability to work accurately under pressure and meet deadlines

PERSONAL ATTRIBUTES

  • Accurate with meticulous attention to detail
  • Deadline-driven
  • High energy levels
  • Disciplined and professional in appearance and conduct
  • Able to work independently as well as part of a team
  • Able and willing to work after hours when required
  • Strong sense of urgency
  • Reliable, organised and proactive
  • Professional approach to handling confidential financial and employee information

KEY RESPONSIBILITIES

DEBTORS

  • Manage the online payment flow, including uploading debtor banking details and ensuring relevant systems are updated
  • Manage the debtor legal handover process on behalf of credit controllers
  • Ensure all legal handover checklists are completed before submission
  • Manage the debtor journal process by conducting the first-level check and submitting journals to the Financial Manager for final approval before the daily cut-off
  • Print daily bank information, convert exports for Debtors and submit information for processing
  • Verify discounts taken by debtors and ensure these are valid and approved
  • Assist with the allocation and management of debtor books
  • Assist with problematic COD and 30-day clients
  • Monitor online payments and assist with achieving online payment targets
  • Reconcile all clearing accounts
  • Maintain relevant debtor schedules
  • Ensure account balances are clean and reconciled on a daily basis
  • Prepare monthly debtor and credit note provision schedules at month-end
  • Prepare weekly debtor statistics reports for the Financial Manager
  • Monitor and allocate new purchase facility accounts
  • Ensure new online payment applications are fully processed and clients are notified when they can make online payments
  • Screen new debtor applications and submit them to the Financial Manager for approval
  • Conduct credit checks on new credit applications
  • Complete documentation for credit limit increases
  • Monitor legal handovers of debtors
  • Ensure legal fees are validated and processed for payment
  • Maintain an organised filing system for all debtor documentation
  • Ensure purchase facility applications are filed and scanned correctly

PAYROLL ADMINISTRATION

  • Prepare overtime schedules
  • Prepare freezer schedules
  • Prepare fuel schedules for employees using company fuel cards
  • Prepare gift registers
  • Prepare commission calculations
  • Complete night-shift allowance schedules
  • Complete out-of-town allowance schedules
  • Prepare staff loan schedules
  • Prepare termination documentation
  • Process new salary adjustment documentation for authorisation
  • Prepare payroll templates and submit required information to Payroll
  • Prepare and communicate notifications of payroll changes
  • Prepare final payroll variance information for review and authorisation by the Financial Manager
  • Submit union fee information for payment
  • Submit garnishee payment information for processing
  • Prepare employee lists by job title for statistical reporting

MONTH-END

  • Assist the Finance Department with month-end preparation
  • Ensure required schedules, reconciliations and supporting documentation are completed accurately and on time
  • Provide information and administrative support required for month-end reporting

GENERAL ADMINISTRATION

  • Assist the Financial Manager with information required for ad hoc reports
  • Provide administrative and financial support to the regional finance function
  • Assist with the management of archiving and filing
  • Maintain accurate and accessible records and documentation
  • Perform other reasonable ad hoc administrative and financial duties as required

KEY SKILLS AND COMPETENCIES

  • Excellent administrative skills
  • Strong attention to detail and accuracy
  • Advanced Excel skills advantageous
  • Good understanding of financial administration
  • Debtors administration experience
  • Payroll administration experience
  • Strong reconciliation skills
  • Good organisational and time-management skills
  • Ability to meet strict deadlines
  • Ability to handle confidential information
  • Strong communication and interpersonal skills
  • Ability to prioritise multiple tasks
  • Ability to work independently with minimal supervision
  • Strong computer literacy
  • Experience with Great Plains advantageous
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