Branch Administrator

Key Responsibilities

• Managing executive diaries, appointments, and schedules
• Overseeing and maintaining shared mailboxes
• Preparing quotations and handling administrative documentation
• Coordinating meetings, preparing agendas, and taking accurate minutes
• Ensuring all tasks, follow-ups, and action items are tracked and completed within agreed timeframes
• Providing comprehensive Personal Assistant support to management
• Assisting with branch administration and operational processes
• Managing confidential information with discretion and professionalism
• Performing ad hoc administrative duties as required

 
Minimum Requirements

• Proven experience as a Branch Administrator.
• Previous experience within a Temporary Employment Services (TES), Recruitment, or Staffing environment will be highly advantageous.
• Advanced Microsoft Excel skills are essential, including:
  • Creating and maintaining Pivot Tables.
  • Using advanced formulas and functions (e.g. VLOOKUP/XLOOKUP, IF statements, SUMIFS, COUNTIFS, INDEX/MATCH).
  • Organising, analysing, and reporting on large volumes of data.
  • Producing accurate reports and spreadsheets for management.
• Strong proficiency in Microsoft PowerPoint, with the ability to create, edit, format, and enhance professional presentations.
• Experience preparing quotations and maintaining accurate administrative records.
• Proven experience managing executive calendars, scheduling meetings, and coordinating appointments.
• Excellent organisational, communication, and time-management skills.
• Strong attention to detail with the ability to manage multiple competing priorities in a fast-paced environment.
• High level of professionalism, confidentiality, and discretion.
• Stable employment history with contactable references.

 
Please note: Due to the high volume of applications received, only candidates who meet the minimum requirements for this position will be contacted. If you do not receive feedback within 30 days of your application, please consider your application unsuccessful.
MASA is committed to employment equity and promoting an inclusive workplace. We welcome applications from all suitably qualified candidates, including persons with disabilities. Reasonable accommodation will be provided, where required, to enable successful candidates to perform the essential requirements of the role.