About the Role
A well-established organisation within the healthcare and medical sector is looking for an experienced PA / Secretary / Executive Secretary with strong formal minute-taking and senior stakeholder experience.
This is a Senior-level position with responsibilities extending beyond general administration. The successful candidate will work closely with senior executives and multiple stakeholders, requiring a high level of professionalism, confidentiality, organisation and follow-through.
Minimum Requirements
Matric / Grade 12 – essential.
- Diploma or certificate in Office Administration, Secretarial Studies, Business Administration, Corporate Governance or related field.
- 3–5 years' experience as a Committee Secretary, Board Secretary, Executive Secretary or Senior PA with formal minute-taking responsibilities.
- Proven experience preparing minutes, resolutions and action registers.
- Experience coordinating formal meetings involving senior management.
- Healthcare, medical devices, pharmaceutical or regulated-sector experience strongly advantageous.
- CGISA qualification or studies advantageous.
- Strong Microsoft 365 skills – Outlook, Teams, Word and Excel.
- Zoho experience advantageous.
- Valid driver's licence and own transport.
- Willingness to travel occasionally to KwaZulu -Natal.
The ideal candidates experience will include but not limited to :
- Formal minute-taking and preparing accurate meeting records.
- Working with senior executives and multiple stakeholders.
- Following up and tracking outstanding actions.
- Handling confidential commercial, tender, supplier and personnel information with discretion.
- Coordinating formal meetings, agendas and meeting packs.
- Working within a healthcare, medical devices, pharmaceutical or regulated environment.
- Taking ownership of duties and responsibilities at a senior level.
If you are an experienced senior PA / Secretary with the above background and are ready for a role with greater responsibility and exposure to senior management, we would like to hear from you.