About the Role
Minimum Requirements
- Grade 12, with a Diploma or Degree in Supply Chain Management, Logistics or Procurement.
- 2–3 years’ experience in receiving, procurement or buying, preferably within a manufacturing environment.
- Experience working with Syspro or a similar ERP system.
- Good understanding of procurement procedures, goods receiving (GRV) processes and purchasing documentation.
- Knowledge of FSSC 22000, GMP and HACCP principles, preferably within a food manufacturing or processing environment.
- Advanced Excel and Microsoft Outlook proficiency.
- Strong numerical ability, accuracy and attention to detail.
- Excellent organisational, communication and interpersonal skills.
- High levels of integrity, honesty and accountability.
- Ability to work under pressure and meet deadlines.
Core Competencies
- Strong attention to detail and numerical accuracy.
- Good planning, organisation and follow-up skills.
- Effective supplier communication and internal stakeholder coordination.
- Analytical and problem-solving ability.
- Ability to manage competing priorities in a deadline-driven environment.
- High ethical standards and commitment to procurement controls.
- A proactive, reliable and methodical approach to work.
Key Responsibilities
Procurement and Junior Buying
- Source low-value, routine and ad-hoc items.
- Obtain three supplier quotations, prepare comparative schedules and recommend suitable suppliers.
- Raise purchase orders within delegated authority.
- Assist with price enquiries, supplier follow-ups and purchasing administration.
- Expedite outstanding orders and keep internal stakeholders informed of delivery dates.
- Receiving and Logistics Coordination
- Ensure goods received correspond with approved purchase orders and delivery documentation.
- Coordinate transport and collections for urgent items.
- Monitor back-orders and follow up on outstanding deliveries.
- Identify and report short deliveries, over-deliveries, damaged goods and incorrect specifications.
- Coordinate returns, credit notes and non-conformance reports with suppliers and relevant departments.
Stock Control and System Accuracy
- Ensure accurate capturing of all goods received on the ERP system.
- Maintain and file goods received vouchers (GRVs), purchase orders and delivery notes for audit purposes.
- Assist with stock counts and investigate stock discrepancies.
- Maintain accurate receiving records and good housekeeping standards.
Governance, Compliance and Food Safety
- Adhere to procurement policies, standard operating procedures and segregation-of-duties requirements.
- Ensure goods are not received without an approved purchase order.
- Support internal and external audits.
- Monitor supplier delivery performance and report recurring issues.
Apply relevant food safety, GMP and HACCP requirements within the receiving area