About the Role
Location:
Ottery, Cape Town
Requirements:
- Matric (Grade 12).
- Previous administrative experience.
- Computer literacy, including Microsoft Excel, Word and email.
- Strong organisational skills and attention to detail.
- Good written and verbal communication skills.
- Ability to maintain accurate records, follow procedures and meet deadlines.
- Exposure to Occupational Health and Safety (OH&S), SHEQ administration or workplace compliance will be advantageous.
- Experience as a Health and Safety Representative will be advantageous.
- Experience liaising with suppliers, service providers and contractors will be advantageous.
- Knowledge of Good Manufacturing Practices (GMP), hygiene requirements, quality management systems or audit documentation will be advantageous.
- Previous experience in a manufacturing or production environment will be beneficial.
Key Responsibilities:
- Provide administrative support for SHEQ management systems and maintain SHEQ registers, checklists, schedules, action trackers and compliance documentation.
- Maintain accurate records and document control systems to ensure audit readiness.
- Assist with monthly SHEQ reporting and preparation for internal, customer and certification audits.
- Conduct scheduled workplace health and safety inspections, record findings and follow up on corrective actions.
- Maintain health and safety training records, competency documentation, statutory records and legal compliance files.
- Assist with incident, accident and near-miss investigations by gathering information and maintaining records.
- Coordinate servicing, inspections and calibration of emergency equipment with relevant service providers.
- Assist with emergency preparedness activities, evacuation drills and first aid equipment inspections.
- Monitor and record pest activity, coordinate pest control services and maintain pest management records.
- Support Good Manufacturing Practices (GMP), hygiene and workplace compliance requirements.
- Coordinate laundry services and monitor protective clothing stock levels.
- Monitor cleaning chemicals, PPE, first aid supplies and production consumables, ensuring availability and timely replenishment.
- Raise purchase requisitions for SHEQ equipment, PPE and approved consumables.
- Liaise with suppliers, service providers, internal departments and contractors regarding SHEQ requirements.
- Collect, verify and maintain contractor compliance documentation and escalate outstanding compliance issues.
- Identify shortages, report non-compliance and assist with implementing corrective actions.