Location:
Cape Town, Western Cape
Position Type: 6-Month Contract
Industry: Travel & Tourism
Requirements:
- Grade 12 / Matric required.
- Diploma or degree in Tourism, Hotel Management, Events Management, Finance or a related field will be advantageous.
- 3–5 years’ experience in creditors, finance administration, data capturing or a similar administrative role.
- Experience with supplier invoice processing, accounts payable or creditors administration is advantageous.
- Basic understanding of invoicing, VAT compliance and financial processes.
- Experience with cashbook processing and bank reconciliations will be advantageous.
- Proficiency in Microsoft Excel and Microsoft Outlook.
- Experience within the Travel and Tourism industry will be advantageous.
- Experience working with Tourplan will be advantageous.
- Strong data capturing and administrative skills.
- Excellent attention to detail and numerical accuracy.
- Ability to investigate discrepancies and resolve invoice and payment variances.
- Ability to work independently and as part of a team in a fast-paced environment.
- Strong organisational and time-management skills, with the ability to meet strict deadlines.
- Professional and reliable with strong written and verbal communication skills.
- Ability to manage multiple tasks and changing priorities.
- Willingness to work extended hours when required by the demands of the Travel Industry.
Key Responsibilities:
- Accurately process supplier invoices, overhead invoices, credit notes and cheques in Tourplan.
- Verify invoice dates, invoice numbers, values and supporting documentation before processing.
- Ensure supplier tax invoices comply with VAT requirements.
- Allocate expenses accurately to the correct General Ledger (GL) accounts.
- Ensure descriptions of services are captured consistently and accurately.
- Investigate invoice discrepancies, service-line variances, credit notes and refunds.
- Process supplier payments, including bulk and single cheque payments, accurately and timeously.
- Verify payment dates and values against bank statements.
- Identify missed payments and ensure they are included in the payment schedule for the next payment run.
- Process and reconcile cashbook transactions on a weekly basis.
- Ensure cashbook transactions are accurately allocated to the correct overhead expense accounts.
- Perform regular bank reconciliations and investigate discrepancies.
- Monitor the voucher list, track open vouchers and follow up on outstanding invoices.
- Capture refunds relating to pending or cancelled services accurately.
- Prepare weekly forex transaction payment schedules, ensuring invoices are compliant and all required supporting documentation is obtained.
- Obtain relationship letters where required and ensure proof of payment is sent to the relevant parties.
- Prepare and submit accurate weekly financial reports, including the status of term suppliers and outstanding voucher lists.
- Meet deadlines for invoice processing, payments, reconciliations and weekly reporting.
- Maintain accurate financial records and supporting documentation.
- Communicate professionally with suppliers, clients, management and internal teams.
- Attend team meetings and assist with ad hoc financial and administrative projects as required.
- Attend relevant industry events, trade shows and networking opportunities when required.
- Maintain a high level of professionalism, accuracy and reliability within a fast-paced Travel and Tourism environment.